Fawr First Step - Guidelines

INTERNSHIP & ITS IMPORTANCE

 


1.1 INTRODUCTION
The rise in global competition has prompted organisations to devise strategies to have a
talented and innovative workforce to gain a competitive edge. Developing an internship
policy is an impactful strategy for creating a future talent pool for the industry. The
Internship program not only helps fresh pass-outs in gaining professional know-how but
also benefits, corporate on fresh perspectives on business issues and even discovering
future business leaders.


The interaction of Technical Institutions with the industries has been restricted to the
level of faculty communications and 2 to 4-hour industrial visits by the students
generally. The institutions are under a great stress to renew education offered by them,
to be as close as possible to the industrial requirement and expectations. Competition in
the job sector is rising exponentially and securing entry-level jobs is getting very difficult,
as the students passing out from technical institutions lack the experience and skills
required by industry. Fawr has initiated various activities for promoting industrial
internship at the graduate level in technical institutes. The main aim of these initiatives
is enhancement of the employability skills of the students passing out from Technical
Institutions. Fawr has prepared a model curriculum with the help of prominent
academicians of the country so that the country may produce competent employable
graduates as per the needs of the industries. The model curriculum includes the
internship for students of six months’ duration at different stages of the programme.
Keeping this in view, Fawr has developed this Model Internship Guidelines for organising
Internship at degree and diploma level. These guidelines comprise of Steps for
Establishing, Maintaining & FosteringInternships.


Fawr MoUs with various Ministries / Government / Non-Government / Private
organisations to facilitate internship have also been included.


The internship experience will augment outcome-based learning process and inculcate
various attributes in a student in line with the graduate attributes defined by the NBA.


1.2 OBJECTIVES


Internships are educational and career development opportunities, providing practical
experience in a field or discipline. They are structured, short-term, supervised
placements often focused around particular tasks or projects with defined timescales.
An internship may be compensated, non-compensated or some time may be paid. The
internship has to be meaningful and mutually beneficial to the intern and the
organisation. It is important that the objectives and the activities of the internship
program are clearly defined and understood.


Following are the intended objectives of internship training:


• Will expose Technical students to the industrial environment, which cannot be
simulated in the classroom and hence creating competent professionals for the industry.
• Provide possible opportunities to learn, understand and sharpen the real time technical
/ managerial skills required at the job.
• Exposure to the current technological developments relevant to the subject area of
training.
• Experience gained from the ‘Industrial Internship’ in the classroom will be used in
classroom discussions.
• Create conditions conducive to quest for knowledge and its applicability on the job.
Learn to apply the Technical knowledge in real industrial situations.
• Gain experience in writing Technical reports/projects.
• Expose students to the engineer’s responsibilities and ethics.
• Familiarise with various materials, processes, products and their applications along
with relevant aspects of quality control.
• Promote academic, professional and/or personal development.
• Expose the students to future employers.
• Making students more aware with the conditions of rural or socially deprived brothers &
sisters through Rural /Social Internship. Making students come up with innovative
solutions leading to positive impact.
• Understand the social, economic and administrative considerations that influence the
working environment of industrial organisations.
• Understand the psychology of the workers and their habits, attitudes and approach to
problem solving.


1.3 BENEFITS OF INTERNSHIP


1.3.1 Benefits to Students:


• An opportunity to get hired by the Startup / Industry/ organisation.
• Practical experience in an organisational setting.
• Excellent opportunity to see how the theoretical aspects learned in classes are
integrated into the practical world. On-floor experience provides much more professional
experience which is often worth more than classroom teaching.
• Helps them decide if the industry and the profession is the best career option to
pursue.
• Opportunity to learn new skills and supplement knowledge.
• Opportunity to practice communication and teamwork skills.
• Opportunity to learn strategies like time management, multi-tasking etc. in an industrial
setup.
• Opportunity to meet new people and learn networking skills. Makes a valuable addition
to their resume.
• Enhances their candidacy for higher education.
• Creating networks and social circles and developing relationships with industry people.
• Provides an opportunity to evaluate the organisation before committing to a full-time
position.


1.3.2. Benefits to the Institute:


• Build industrial relations.
• Makes the placement process easier.
• Improve institutional credibility & branding.
• Helps in retention of the students.
• Curriculum revision can be made based on feedback from Industry/students.
• Improvement in teaching learning process.


2.INTERNSHIP APPLICATION GUIDELINES


The Training and Placement Cell will arrange internships for students in Startup /
industries/organisations after second, third, fourth, fifth and sixth semester(s) or as per
AICTE / affiliating University guidelines. Institutions are encouraged to use Fawr’s
Student Learning Programme Internship Portal for arranging & managing internships.


The procedure for arranging internship is given below:


A: Through Fawr Internship Portal


A.1: Student can register and find internship


Step 1: Students can browse and apply for internships via Fawr’s Student Learning
Programme Internship Portal. Fawr / other Industry/ Start ups will select the student
based on their selection criteria and will send a provisional offer letter/provisional
confirmation (by approving on the portal) to the student.
Step 2: Students need to obtain an NOC (No Objection Certificate) from the Placement
officer of their institute and send it to the industry supervisor, who will approve and send
the final offer letter to the students via Email/Post.
Step 3: Student will join the concerned Industry/Organisation for Internship on the date
as communicated in the final offer letter/Email Confirmation.
Step 4: Students will undergo industrial training at the concerned Industry /
Organisation. During the internship, Project Head / Faculty Mentor will evaluate(s) the
performance of students once/twice either by visiting the Industry/Organisation or
through obtaining periodic reports from students.
Step 5: Student will submit training report to the industry/organisation at the end of
internship.
Step 6: Only on successful completion of the Internship, Industry/Organisation will issue
Internship Certificate to the student.
Step 7: Students will be evaluated as per evaluation criteria as defined by fawr / other
industry standard Internship Policy.
Step 8: Stipend, monetrial benefits, Performance rewards will be provided only on
successful completion of internship.


2.2 : Institutes can register and find internship for their students:


Institute ID will be handled by Training & Placement Officer.
Step 1: TPO can browse through available internship opportunities and nominate their
students for various opportunities accordingly.
Step 2: Industry/Organisation will either approve or reject the nominations put by TPO.
All Students whose nomination is accepted by Industry/Organisation will be eligible for
internship. Industry will send a final offer letter/email confirmation.
Step 3: Student(s) will join concerned Industry/Organisation for Internship on the date as
communicated in the final offer letter/Email Confirmation.
Step 4: Student(s) will undergo industrial training at the concerned Industry /
Organisation. During the internship, the Faculty Mentor will evaluate(s) the performance
of the student(s) once/twice either by visiting the Industry/Organisation or through
obtaining periodic reports from Project Head (s).
Step 5: Student(s) will submit a training report to the industry/organisation at the end of
internship.
Step 6: Industry/Organisation will issue Internship Certificate to the student(s).
Step 7: Student(s) will be evaluated as per evaluation criteria as defined by fawr / other
industry standard Internship Policy.


2.3 General Procedure:


Step 1: Request Letter/ Email from the office of Training & Placement cell of the college
should go to industry to allot various slots of 4-12 weeks during summer/winter vacation
as internship periods for the students. Student(s) request letter/Resume/interest areas
may be submitted to industries for their willingness for providing the training. (Sample
attached)
Step 2: Fawr / Industry will confirm the training slots and the number of seats allocated
for internships via Confirmation Letter/Email. In case the student(s) arrange the training
themselves the confirmation letter will be submitted by the students in the office of
Training & Placement Cell.
Step 3: Student(s) will have to join Fawr Industry/Organisation for Internship on the date
as communicated in the final offer letter/Email Confirmation.
Step 4: Student(s) will undergo industrial project training at our fawr / concerned
Industry / Organisation. During the internship, the Faculty Mentor will evaluate(s) the
performance of student(s) once/twice either by visiting the Industry/Organisation or
through obtaining periodic reports from student(s). Evaluation Report of the students is
to be submitted to his/her Faculty Mentor with the consent of Industry persons/Trainers.
(Sample Attached)
Step 5: Student(s) will submit a training report to the industry/organisation at the end of
each day of internship.
Step 6: Fawr Industry/Organisation will issue Internship Certificate to the student(s).
Step 7: Student(s) will be evaluated as per evaluation criteria as defined by fawr / other
industry standard Internship Policy.


2.3.1 APPLICATION GUIDELINES FOR THE STUDENTS


Internship is a student centric activity. Therefore, the major role is to be played by the
students. TPOs may also include involvement of the student in the following activities:
Design and Printing of Internship Brochure – Soft copy as well as Hard copy.
Preparing list of potential Internship Providers and past Internship Providers.
Presentation relevant to obtaining Internship Opportunity for students at various
organisations, if required.
Coordinating activities related to Internship including companies HR team visit to
institutes.


At the commencement of the session, the members of the student placement
committee would be selected from the interested students, who submit applications to
TPO to work on the placement committee. Among the volunteers, one student from each
department would be nominated as “Student Coordinator” who would be assigned major
responsibilities and would be accountable to TPO.


A student who will voluntarily give in writing that He / She does not require placement
assistance from the Institute would be exempted from participation in the Placement
activities. This could be because of various reasons such as – Joining family business,
opting for higher education or competitive examination etc. Though organisations select
individual students, but Recruitment is a team effort. Hence, all students while
interacting with the recruitment teams should be careful and behave responsibly.


2.4 HEALTH, SAFETY AND WELFARE OF INTERNS


As per AICTE approval procedure, all institutions are required to ensure insurance of all
the students and when any intern is undergoing training in a mine, the provisions of
Chapter V of the Mines Act, 195, shall apply in relation to the health and safety of the
trainees as if they were persons employed in the same.


3. INTERNSHIP TO DO LIST


3.1 MANAGING/FACILITATING THE INTERN(S)


Orientation of Interns: Orient intern in the new workplace. This might take the form of a
conventional orientation program or merely a walk around the office, depending on the
size of the company. Give interns an overview of the organisation; some companies give
talks or hand out information about the company’s history, vision and services. Explain
who does what and what the intern’s duties will be. Introduce him or her to coworkers.
Resource requirement of Interns: Provide the intern a desk/office space and some basic
needs like an internet connection (if required), point out the supply room, and introduce
the technical support people. Also provide the contact details of some people from the
organisation in case of emergency.


Guidance/ Regular Feedback: It’s important to give students lots of feedback. If interns
have never done the kind of work before, they’ll want to know if their work is measuring
up to organisational expectations.


Monitoring of intern’s progress every day: Interns need to maintain a Daily Diary/Daily
Log. Industry Supervisor/Faculty Mentor of the student can demand to produce all daily
log from the first day of internship at any point of time. Maximum use of short-term
internship has to be ensured for the intern as well as industry.
Industry Supervisor / Project Head will periodically examine what the intern has
produced so far and should give suggestions accordingly. Weekly supervision meetings
can help to monitor the intern’s work.


4. INTERNSHIP REPORT


STUDENT’S DIARY/DAILY LOG


The main purpose of writing daily diary is to cultivate the habit of documenting and to
encourage the students to search for details. It develops the student’s thought process
and reasoning abilities. The students should record in the daily training diary the day to
day account of the observations, impressions, information gathered and suggestions
given, if any. It should contain the sketches & drawings related to the observations made
by the students. The students are encouraged to use the facility available to maintain
their daily log on Fawr’s Internship Portal.


The daily diary may be asked to produce by the Industry Supervisor of Faculty Mentor of
the student at any point of time. Failing to produce the same, Intern may be debarred for
the remaining period of his/herinternship. Thus, all interns must strictly maintain his/her
diary. Daily Diary needs to be submitted to Project Head at the day end of the Internship.
Student’s Diary and Internship Report should be submitted by the students along with
attendance record and an evaluation sheet duly signed and stamped by the industry to
the Faculty Mentor immediately after the completion of the training.


It may be evaluated on the basis of the following criteria:

 

  • Regularity in maintenance of the diary/log.

  • Adequacy & quality of information recorded.

  • Drawings, sketches and data recorded.

  • Thought process and recording techniques used.

  • Organisation of the information.


INTERNSHIP FINAL PROJECT REPORT


After completion of Internship, the student should prepare a comprehensive report to
indicate what he has observed and learnt in the training period. The student may contact
Industrial Supervisor/ Faculty Mentor/TPO for assigning special topics and problems
and should prepare the final report on the assigned topics.


Daily diary will also help to a great extent in writing the industrial report since much of
the information has already been incorporated by the student into the daily diary. The
training report should be signed by the Internship Supervisor.


The Internship report will be evaluated by the Industry Supervisor on the basis of
following criteria:
i. Originality.
ii. Adequacy and purposeful write-up.
iii. Organisation, format, drawings, sketches, style, language etc.
iv. Variety and relevance of learning experience.
v. Practical applications, relationships with basic theory and concepts taught in the
course.


5. MONITORING & EVALUATION OF INTERNSHIP


The industrial training of the students will be evaluated in three stages:
● Evaluation by Industry.
● Evaluation by faculty supervisor on the basis of site visit(s) or periodic
communication.
● Evaluation through seminar presentation/viva-voce at the Institute (This
evaluation can be reflected through marks assigned by Project Head).


5.1 EVALUATION BY INDUSTRY OFFICER


The industry will evaluate the students based on the punctuality, eagerness to learn,
maintenance of daily diary and skill test in addition to any remarks. Finally, the Industry
supervisor will evaluate the overall performance of the intern on a scale of 1-10 where 1
indicates Unsatisfactory and 10 indicates Excellent Performance and any value in
between 1 to 10 holds meaning accordingly.


5.2 MONITORING/ SURPRISE VISIT BY TPO/ STAFF/ FACULTY MENTOR


TPO/Staff/Faculty Mentor of the institutes should make a surprise visit to the internship
site, to check the student’s presence physically, if the student is found absent without
prior intimation to the concerned Industry, entire training may be cancelled. Students
should inform through email to the faculty mentor as well as the industry supervisor at
least one day prior to availing leave. Students are eligible to avail 1-day leave in 4 weeks
and 2 days leave in 6 weeks of the internship period apart from holidays and weekly offs.


5.3 EVALUATION THROUGH SEMINAR PRESENTATION/ VIVAVOICE


The student will give a seminar based on his training report, before an expert committee
constituted by the concerned department as per norms of the institute. The evaluation
will be based on the following criteria:
● Quality of content presented.
● Proper planning for presentation.
● Effectiveness of presentation.
● Depth of knowledge and skills.
● Attendance record, daily diary, departmental reports shall also be analyzed along
with the Internship Report.
● Seminar presentation will enable sharing knowledge & experience amongst
students & teachers and build communication skills and confidence in students.


6. INDUSTRIAL PROJECT / INTERNSHIP / INDUSTRIAL RESEARCH GUIDELINES FOR
POST GRADUATE LEVEL


TECHNICAL STUDENTS


The Model Curriculum of AICTE has prescribed Standardized academic structure for all
PG Programs with uniform credit distribution. Focus is on development of advanced
knowledge and specific skills required for industrial development. Students may choose
Industrial problems as Dissertation topics. The proposed Credit Framework for the same
is as follow:


Table:1 Credit Framework for Internship/ Industrial Project at PG level.


Schedule Activities Duration Credits


Semester-III - Industrial Project/ Dissertation -  20 weeks - 10 credits
Semester-IV  - Industrial Project/ Dissertation -  32 weeks - 20 credits


GUIDELINES FOR POST GRADUATE LEVEL :


1. The candidate should submit a synopsis of the proposed work to be done during the
Internship programme / Industrial Project / Dissertation / Industrial Dissertation. The
synopsis received should be examined or evaluated by the departmental committee to
ensure that the proposed work is equivalent to MBA / MIB / M.Tech / PGD. dissertation
work. This synopsis should be submitted to the department before the candidate is
relieved.


2. Intimation of commencement of internship shall be submitted to the HOD concerned
before the commencement of the ongoing semester.


3. The Industrial project work done during the 6-month/one-year internship program is
equivalent to their MBA / MIB / M.Tech / PGD. one semester/two semester thesis work.


4. Two guides will supervise the internship project work, one from the department and
another one from industry.


5. Industry/Educational Organisation must submit the month-wise satisfactory
attendance of the students to the department.


6. Candidates should regularly visit the institute and present his/her project progress
report to their respective guide(s).


7. The final project presentation is evaluated on the basis of the recommendation given
by the outside supervisor, and further can be evaluated by the institute guide.


8. If the internship project is not found to be of high quality, then the student will have to
reappear in the next semester for their MBA / MIB / M.Tech / PGD. dissertation work.


9. The candidate is required to publish internship work in conferences and journals with
due permission/ consent from the organisation/industry where he has undergone the
internship.


10. If the student feels that the internship work is not of high quality/not related to their
field of interest, then he/ she should submit the application to the department within
three weeks and can rejoin the institute.


11. Industry/Institute should allow to produce results obtained during project/internship
period in the project report. The written certificate to this effect from the
industry/institute is mandatory before consideration of the proposed project/internship.

8.LEAVE POLICY


Interns can avail 1 day leave in 4 weeks span and 2 days leave in 6 weeks span,
maximum 3 days leave in 12 weeks span.
Interns can leave for 2 weeks for exam preparation and appearing at the institution with
written prior permission.


Things to avoid during internship
● Being absent for meetings and not responding to mentor / project head on working
hours.
● Asking for additional time or postpone the daily task to next and not completing given
due time.
● Postponing the scheduled meetings on shift timing for any reason.
● Giving false reasons repeatedly and not being present on actual working hours such
as


○ No current in our locality.
○ Asking for leave stating Physical Sickness for parents or other family
members.
○ Avoid stating reasons such as Gadget issue laptop/pc repair/failure, software
error, wifi issue or other network problems, etc.
○ Avoid taking uninformed leave or not being active during the working hours.
○ Avoid misbehaviour and making fun of others Students in any mode.


9.STIPEND POLICY


Interns are offered with stipend will be provided at the end of intern period only for
successful completion, will not be provided in between, students must undergo all the
guidelines properly, if any students found involving in immoral, unethical behaviour,
taking unfair advantage on Faculty mentor and taking uninformed leave and not
submitting daily end day reports will be expelled from the Internship program and
stipend and experience letter will not be provided.


9.1 REWARD POLICY


Students in this internship are rewarded with fixed stipend, and for students whose
utmost involvement, contribution provided most time for project development will be
provided additional rewards based on points and remarks provided by project head.

GENERAL INTERNS OVERVIEW


● Internship is always more valuable compared to a college project as it enables
the interns to understand how companies work, build new contacts, develop a
network and most importantly work on real-life projects executed within the
company. Institutes are advised to send students for internship at least twice
during the complete program once after second year and once after third or in
final year.
● Many interns seem to judge the company by the number of employees in the
organisation. Do use more meaningful criteria to judge the company for the
internship such as the time and training that they are willing to devote for you,
type of products, value addition and services offered by the company in relation
to what you want to learn, technologies employed by the company with respect to
what you want to master etc.
● An internship is a great opportunity to learn in an industrial environment without
being an employee of the company. Students are advised to set their goals prior
to starting their internship and focus on completing them during the internship.
● If a student joins a very large organisation to do an internship, he must use the
opportunity to learn about the activities performed in the various departments by
doing short stints in each of them. This experience will help provide him the big
picture in better understanding the career prospects in relation to his ambitions.
● Attitude and mindset play a great role in the learning process. Do tackle all tasks
given with enthusiasm and a positive attitude.
● Interns must avoid negativity and never ignore a chance offered to them to learn
more about a concept, technology, industry or company.
● Interns must be inquisitive and try to gain maximum knowledge and exposure.
● Interns shall identify a good mentor within the company and take initiative to
execute new projects where one can make a difference to the company.
● Interns should enjoy during the internship and leave with tangible
accomplishments.
● The intern will maintain a regular internship schedule determined by the Intern
and his/her Project Head.


Interns shall view an internship as a bridge between college and the workplace. Do use
for their full advantage while undergoing internship:


o The intern must demonstrate honesty, punctuality and a willingness to learn during the
internship program.
o The intern will obey the policies, rules and regulations of the Company and comply
with the Company’s business practices and procedures.

While there is no definite pathway for a successful internship, and a lot depends on factors outside our control, following some basic guidelines can definitely increase the chances of a successful internship. These guidelines are applicable for all consulting internships, and might also be applicable for internships in other sectors.

● Own your project: Once you are assigned a project, it is completely your responsibility. You need to own your project. This means that you live, eat and sleep with your project.

○ Finish your project on time: Divide your project into smaller parts, and make a timeline for the entire project. Always ensure that you leave enough flexibility in the timeline to incorporate any unseen circumstances which are not in your control. It is extremely important to finish your project on time, and no excuse is acceptable.

○ Keep your slides updated: Whenever you receive some new information, or make any progress, you should ensure that you update your slides as soon as possible. You should always be ready with the updated version of your slides.

○ Ensure that any changes in your slides are reflected in the main deliverable: Most of the time, your slides would be a part of a larger main deliverable which would be shown to the client. Whenever you update your slides, you need to ensure that the changes are reflected in the main presentation, which would most often be with your mentor.

● Ensure that your mentor is be able to trust you: At the end of the day, your mentor is responsible for timely delivery of the main deliverable to the client. Your project is part of the deliverable, and your mentor needs to trust you. Some steps that you can follow to gain that trust are:

○ Keep your mentor updated on your progress: Your mentor, or your immediate senior, should always be aware of what you are doing. Keep him or her updated on your progress through regular emails and meetings. In case you hold any interviews or ask for more resources, try to either copy the mentor in your emails, or let him/her know separately. At any point of time, your mentor should know exactly what you are up to, so that he/she can be assured that everything is going as planned.

○ In case of any mishap, inform your mentor immediately: If there are any issues with the project, either due to some delay from the client or for any other reason, you need to inform the mentor immediately about the situation. This ensures that he/she can take the required steps to resolve the situation as soon as possible, before the situation worsens or gets out of control.

○ Never repeat your mistakes: Making mistakes is natural, especially if you are new to consulting. But whenever your mentor corrects you, ensure that you do not repeat the same mistake again. Your mentor should be able to trust that you will not repeat any mistakes, and that teaching you something once is enough.

● Be sincere: Sincerity is extremely important. And it is also important for your team to know that you are sincere. Attend all meetings, and always be attentive. Reach the office or the client location on time, and do not leave early unless there is something important related to the project. Finish all your work on time. Respect the culture of the company and always be well dressed.

● Be a part of the team: Consulting involves a lot of teamwork. You will always be with your team - while working, eating or travelling. When you are at the client location, your team will be your closest friends.

○ Bond with the team: Get to know your teammates better. Make them your friends and go for some outings together in your free time. Ensure that you have some fun moments with the team. Respect your teammates and never hurt anyone’s sentiments.

○ Help your teammates: While working on your project, also look out for your teammates and help them whenever possible. As a team, you need to look out for each other. If your teammates are facing any issues in their projects, try to help them. And don't hesitate from asking for help whenever you need it.

● Don't shy away from voicing your opinions: If you are in a meeting and you have an opinion, do not shy away from speaking out. Most of the time, your mentors would be happy to hear you challenge them. Nobody likes a person who just nods at whatever their seniors say. And nobody likes someone who does not have any opinion at all. While getting a PPO is important, it is also important to enjoy your internship. If you really enjoy the work and your time in the company, you will notice that all elements automatically fall into place and you don’t really need to put any conscious effort into ensuring a successful internship. Your team would always be there to help you out. Talk to your seniors about their experiences and stories. The internship would be a great learning opportunity, and that learning would help you throughout your professional life.

 

 

So learn as much as you can. And most importantly, have fun!